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JONATHAN MOODY

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JOB DESCRIPTION

JOB TITLEAccounts Payable Clerk
CLASSIFICATIONCivilian
DIVISIONAdministrative Services
SUPERVISESNone
SUPERVISED BYFinance Director
EFFECTIVE DATE08/14/06
 
BRIEF DESCRIPTION
A responsible position performing functions related to verifying accuracy of invoices from vendors. Prepare in accordance with agency procedures & processing necessary information for issuance of checks and/or payments by credit card.
 
JOB DUTIES
A. Verifies and codes invoices on a daily basis.

B. Inputs invoices to be paid into the computer accounting software program.

C. Prepares accounts payable checks.

D. Reconciles credit card payments.

E. Responsible for all filing and scanning within the finance department.

F. May assist as needed in the preparation of payroll and distribution of checks as required, as well as the preparation of payment of payroll related matters such as payroll tax, retirement contributions, credit union deductions, and other deductions.

G. Performs any additional duties that may be required by the Sheriff or through necessity of situations.
 
JOB PREREQUISITES
High School Diploma or GED

Type a minimum of 35 words per minute accurately.
 
JOB REQUIREMENTS
Ability to follow instructions with minimal supervision.

Ability to handle confidential matters without compromising confidentiality.

Ability to work harmoniously with the public and agency personnel.

Ability to perform general office skills well.

Ability to organize own work.

Ability to operate a motor vehicle.

Proficiency in English grammar, spelling and punctuation.
 
WORKING CONDITIONS
Normal office environment. A portion of time is spent in data entry at a computer screen. Normal daytime office hours, but may be required to work overtime when needed.